City of York Council
Resolutions and proceedings of the Meeting of the City of York Council held in The Citadel, Gillygate, York on Thursday, 27 February, 2020, starting at 6.30 pm
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Present: The Lord Mayor (Cllr Janet Looker) in the Chair, and the following Councillors: |
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Acomb Ward |
Bishopthorpe Ward |
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Barnes Lomas
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Galvin
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Clifton Ward |
Copmanthorpe Ward |
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D Myers Wells
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Carr
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Dringhouses & Woodthorpe Ward |
Fishergate Ward |
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Fenton Mason Widdowson
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D’Agorne D Taylor
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Fulford and Heslington Ward |
Guildhall Ward |
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Aspden
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Craghill Fitzpatrick Looker
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Haxby & Wigginton Ward |
Heworth Ward |
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Cuthbertson Hollyer Pearson |
Douglas Perrett Webb
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Heworth Without Ward |
Holgate Ward |
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Ayre |
Heaton Melly K Taylor |
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Hull Road Ward |
Huntington and New Earswick Ward |
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Musson Norman Pavlovic |
Cullwick Orrell Runciman |
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Micklegate Ward |
Osbaldwick and Derwent Ward |
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Baker Crawshaw Kilban |
Rowley Warters |
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Rawcliffe and Clifton Without Ward |
Rural West York Ward |
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Smalley Wann Waudby
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Barker Hook |
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Strensall Ward |
Westfield Ward |
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Doughty Fisher
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Daubney Hunter Waller
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Wheldrake Ward |
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Vassie
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52. Declarations of Interest
Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.
It was noted that the Monitoring Officer had confirmed that government guidance stated Members did not have a disclosable pecuniary interest in the business of setting the council tax and that the Council’s code of conduct also stated that Members did not have a prejudicial interest in that business.
No interests were declared.
53. Minutes
Resolved: That the minutes of the Council meeting held on 19 December 2019 be approved and then signed by the Chair as a correct record, subject to the following amendment:
· In Minute 46, in the note under Motion (ii) beginning ‘At this point’, delete ‘Cllr Pavlovic’ and insert ‘Cllr Crawshaw’.
54. Civic Announcements
The Lord Mayor announced that Tom Brittain, the Council’s Assistant Director of Housing and Community Safety, was retiring today after nearly 32 years’ service. Members joined in thanking Tom for his work over the years and wished him well for the future.
55. Public Participation
It was reported that two members of the public had registered to speak at the meeting under the Public Participation item in relation to business associated with setting the council’s budget for the coming financial year.
Peter Richardson spoke in relation to the Adult Social Care precept, arguing that it had been set too high in previous years and that increasing it again would result in an unacceptably high level of Council Tax.
The comments of the second speaker, Gwen Swinburn, were ruled out of order by the Lord Mayor under Standing Order 9.1b), on the grounds that they did not relate to business associated with setting the council’s budget.
56. Recommendations of the Executive in respect of the Capital Programme Monitor 2 and the Capital Programme Monitor 3
Capital Programme – Monitor 2 2019/20
Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 88 of the Executive meeting held on 21 January 2020:
Recommended: That Council approve the adjustments resulting in a decrease in the 2019/20 budget of £68.608m, as detailed in the report to Executive and contained in Annex A to that report.
Reason: To enable the effective management and monitoring of the council’s capital programme.
On being put to the vote, the recommendation was declared CARRIED and it was
Resolved: That the above recommendation, relating to the Capital Programme Monitor 2, be approved.1
Capital Programme – Monitor 3 2019/20
Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 102 of the Executive meeting held on 13 February 2020:
Recommended: That Council approve the adjustments resulting in a decrease in the 2019/20 budget of £15.414m, as detailed in the report and in Annex A.
Reason: To enable the effective management and monitoring of the council’s capital programme.
On being put to the vote, the recommendation was declared CARRIED and it was
Resolved: That the above recommendation, relating to the Capital Programme Monitor 3, be approved.2
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Action Required 1. and 2. Note the resolutions in respect of the Capital Programme Monitors and take any further action required.
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57. Recommendations of the Executive on the Council's Capital and Investment Strategy, Capital Budget 2020/21 to 2024/25, the Financial Strategy 2020/21 to 2024/25 and the Treasury Management Strategy Statement and Prudential Indicators for 2020/21 to 2024/25
Councillor Aspden moved and Councillor D’Agorne seconded, the following recommendations made by Executive at its meeting on 13 February 2020 in relation to:
· the Financial Strategy 2020/21 to 2024/25
· the Capital Budget 2020/21 to 2024/25
· the Capital Financing and Investment Strategy
· the Treasury Management Strategy Statement and Prudential Indicators 2019/20 to 2023/24,
as set out in paragraphs 43 to 46 of the report at Item 6 on the Council agenda:
“Revenue Budget
43. Executive recommends that Council:
i. Approve the budget proposals outlined in the Financial Strategy report and in particular:
a. The net revenue expenditure requirement of £127.223m
b. A council tax requirement of £93.808m
c. The revenue growth proposals as outlined in the body of the report
d. The 2020/21 revenue savings proposals as outlined in annex 2
e. The fees and charges proposals as outlined in annex 3
f. The consultation feedback as set out in annex 4
g. The Housing Revenue Account (HRA) growth set out in annex 5 and the HRA savings proposals set out in annex 6
h. The dedicated schools grant proposals outlined from paragraph 154
i. The use of £420k New Homes Bonus, £150k from the Lendal Bridge reserve and £150k Transport reserve to fund one off investment, as outlined in paragraphs 86, 87 and 92.
ii. Note that the effect of approving the income and expenditure proposals included in the recommendations would result in a 3.99% increase in the City of York Council element of the council tax, 2% of which would relate to the social care precept.
Reason: To ensure a legally balanced budget is set.
Capital Budget 2020/21 to 2024/25
44. Executive recommends that Council:
i. Agree to the revised capital programme of £559.617m that reflects a net overall increase of £57.730m (as set out in paragraph 89 table 12 and in Annex A). Key elements of this include:
a) New Schemes funded by Prudential borrowing totalling £14.645m as set out in tables 3 and summarised in table 12;
b) New Schemes funded by a combination of both Prudential borrowing and external funds of £695k as set out in table 4 and summarised in table 12;
c) Extension of prudential borrowing funded Rolling Programme schemes totalling £12.485m as set out in table 5 and summarised in table 12;
d) Extension of externally funded Rolling Programme schemes totalling £5.300m as set out in table 6 and summarised in table 12;
e) An increase in HRA funded schemes totalling £9.605m funded from a combination HRA balances/Right to Buy receipts as set out in table 7 and summarised in table 12.
ii. Note the total increase in Council borrowing as a result of new schemes being recommended for approval is £40.655m the details of which are considered within this report and the financial strategy report.
iii. Approve the full restated programme, as summarised in Annex B, totalling £559.617m and covering the financial years 2020/21 to 2024/25 as set out in table 13 and Annex B.
Reason: In accordance with the statutory requirement to set a capital budget for the forthcoming financial year.
Capital and Investment Strategy
45. Executive recommends that Council approve the Capital and Investment Strategy at Annex A.
Reason: To meet the statutory obligation to comply with the Prudential Code 2017.
Treasury Management Strategy Statement and Prudential Indicators
46. Executive recommends that Council approve:
i. The proposed treasury management strategy for 2020/21 including the annual investment strategy and the minimum revenue provision policy statement;
ii. The proposed addition of ethical, social and governance as a 4th criteria for investments after security, liquidity and yield as set out in paragraphs 78 to 82;
iii. The prudential indicators for 2020/21 to 2024/25 in the main body of the report;
iv. The specified and non-specified investments schedule (Annex B);
v. The scheme of delegation and the role of the section 151 officer (Annex D).
Reason: To enable the continued effective operation of the treasury management function and ensure that all Council borrowing is prudent, affordable and sustainable.”
Labour Amendment 1
Cllr Myers then moved, and Cllr Douglas seconded, the following amendment on behalf of the Labour Group:
“Revenue Budget
In sub paragraph (c) add at the end of the sentence ‘subject to the following amendments;
· An additional £40k to fund 1 FTE Officer to improve the early evening family friendly activities and services in the city centre
· An additional £100k to fund youth clubs and young people’s outreach
· Reversal of blacksmith apprenticeship growth - £25k
· £50k reduction of graffiti removal team growth relating to utilities premises (£20k growth retained for private premises)
· Reduction of safer and inclusive communities fund growth - £170k
· Reversal of purple flag promotion growth - £50k
· Revision of narrative in relation to one off growth of £200k Transport Plan Refresh to include ‘making provision within it for options to remove non-essential car journeys through the city centre, and to conclude LTP4 by December 2022’
· £20k one off investment in community wealth building to prepare a report on working in partnership with anchor organisations in York to procure more goods locally, in order to retain more wealth in the city
· £30k one off investment in a Good Employment Charter to benefit all workers in the city around fair pay, in work progression, training, union recognition, flexibility and predictability of shifts, all geared towards raising living standards of all
· £70k one off investment in substance misuse funding
· Reversal of one off growth £40k - Children and Young People cultural educational opportunities
· Reversal of one off growth £80k – Organisational development programme.’
In sub paragraph (d) add at the end of the sentence ‘subject to the following amendments;
· Reverse saving proposal CEC7 Early Help - £150k.’
In sub paragraph (e) add at the end of the sentence ‘subject to the following amendments;
· EP7: Reversal of inflationary increase to Household Waste Recycling Centre fees - £5k.’
After sub paragraph (i) add a new sub paragraph ‘(j);
· The one off use of £48k from the Venture Fund to invest in a S106 developer tax tracker to record and monitor s106 to ensure planning gain isn't lost as a result of absence of departmental records
· The one off use of £75k from the Venture Fund to invest in a Children’s Commissioner
· The one off use of £200k from the Venture Fund to invest in proof of concept for robotics
· The one off use of £100k from the Venture Fund to invest in development of initial proposals for a voluntary tourist tax and consult on it in 12 months
· The one off use of £60k from the Venture Fund to invest in York Central economic appraisal
· The one off use of £15k from the YFAS reserve to invest in the pension credit campaign
· The one off use of £20k from the YFAS reserve to invest in a Child Poverty Strategy
· The one off use of £20k from the YFAS reserve to invest in child food justice and independent recommendations
· The one off use of £45k from the YFAS reserve to invest in substance misuse funding
· Note the revenue saving of £29k, effective from financial year 2021/22, as a result of the reduction in the prudential borrowing requirement (£410k capital amendment).’ “
After debate, and in accordance with legal requirements, a named vote was taken on the above amendment, with the following result:
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For |
Against |
Abstained |
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Cllr Barnes |
Cllr Aspden |
Cllr Carr |
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Cllr Crawshaw |
Cllr Ayre |
Cllr Galvin |
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Cllr Douglas |
Cllr Baker |
Cllr Rowley |
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Cllr Fitzpatrick |
Cllr Barker |
Cllr Warters |
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Cllr Heaton |
Cllr Craghill |
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Cllr Kilbane |
Cllr Cullwick |
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Cllr Lomas |
Cllr Cuthbertson |
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Cllr Melly |
Cllr D’Agorne |
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Cllr Myers |
Cllr Daubeney |
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Cllr Norman |
Cllr Doughty |
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Cllr Pavlovic |
Cllr Fenton |
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Cllr Perrett |
Cllr Fisher |
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Cllr K Taylor |
Cllr Hollyer |
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Cllr Webb |
Cllr Hook |
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Cllr Wells |
Cllr Hunter |
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Cllr Looker (Lord Mayor) |
Cllr Mason |
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Cllr Orrell |
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Cllr Pearson |
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Cllr Runciman |
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Cllr Smalley |
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Cllr D Taylor |
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Vassie |
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Cllr Waller |
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Cllr Wann |
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Cllr Waudby |
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Cllr Widdowson |
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The first Labour amendment was therefore declared LOST.
Conservative Amendment
Cllr Doughty then moved, and Cllr Rowley seconded, the following amendment on behalf of the Conservative Group:
“Revenue Budget
In sub paragraph (a) delete ‘£127.223m’ and replace with ‘£126.764m’
In sub paragraph (b) delete ‘£93.808m’ and replace with ‘£93.339m’
In sub paragraph (c) add at the end of the sentence ‘subject to the following amendments;
· An additional £40k for one additional green waste round for christmas tree collection
· An additional £50k to the mental health early intervention fund
· An additional £45k to ‘HENRY’ (Heath, exercise and nutrition for the really young) public health scheme
· An additional £75k to target travel solutions to communities lacking adequate public transport
· An additional £5k to increase the contingency budget
· Reversal of member allowances increase, including all special responsibility allowances, to 2019/20 levels, allowing only for inflation at the rate previously agreed in 2015 - £107k
· Reversal of purple flag promotion growth - £50k
· Reversal of Community engagement officer growth - £40k
· Reduction of climate change delivery programme - £100k
· Further reduction/ removal of climate change delivery programme £50k to fund a scheme to provide grants to subsidise the provision of free electric vehicles to York businesses for 2 months.’
In sub paragraph (d) add at the end of the sentence ‘subject to the following amendments;
· Increase savings proposal CCS16 – reduction in printing budget by £50k
· A reduction in 1 FTE from the Communications Team staff budget - £45k
· A reduction in one Executive Member - £16k
· Removal of the climate change committee Chair - £6k
· Additional income from improved use of West Offices - £100k
· Reduction in overtime budgets - £50k
· Staff reduction of 2 FTE political assistant posts £92k
· Removal of member enquiries service – reduction in staff – £25k
· Staff reduction of 2 FTE Policy Officer posts - £90k
· Delay recruitment of corporate management team member vacancy for one year to ascertain if this post is required in the long term (assumes existing acting up arrangements continue) - £143k.’
In sub paragraph (e) add at the end of the sentence ‘subject to the following amendments;
· EP4: Reversal of 10p parking increase on the day rate - £90k
· EP4: Reversal of £1 evening parking increase for non minster badge holders - £140k.’
In paragraph 43 (ii) third line, delete ‘3.99%’ and replace with ‘3.49%’.”
After debate, and in accordance with legal requirements, a named vote was taken on the above amendment, with the following result:
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For |
Against |
Abstained |
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Cllr Doughty |
Cllr Aspden |
Cllr Warters |
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Cllr Rowley |
Cllr Ayre |
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Cllr Baker |
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Cllr Barker |
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Cllr Barnes |
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Cllr Carr |
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Cllr Craghill |
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Cllr Crawshaw |
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Cllr Cullwick |
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Cllr Cuthbertson |
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Cllr D’Agorne |
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Cllr Daubeney |
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Cllr Douglas |
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Cllr Fenton |
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Cllr Fisher |
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Cllr Fitzpatrick |
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Cllr Galvin |
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Cllr Heaton |
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Cllr Hollyer |
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Cllr Hook |
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Cllr Hunter |
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Cllr Kilbane |
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Cllr Lomas |
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Cllr Mason |
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Cllr Melly |
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Cllr Musson |
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Cllr Myers |
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Cllr Norman |
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Cllr Orrell |
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Cllr Pavlovic |
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Cllr Pearson |
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Cllr Perrett |
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Cllr Runciman |
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Cllr Smalley |
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Cllr D Taylor |
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Cllr K Taylor |
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Cllr Vassie |
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Cllr Waller |
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Cllr Wann |
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Cllr Waudby |
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Cllr Webb |
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Cllr Wells |
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Cllr Widdowson |
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Cllr Looker (Lord Mayor) |
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44 |
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The Conservative amendment was therefore declared LOST.
Labour Amendment 2
Cllr Perrett then moved, and Cllr Wells seconded, another amendment on behalf of the Labour Group, as follows:
“Revenue Budget
In sub paragraph (c) add at the end of the sentence ‘subject to the following amendments;
· An additional £30k to increase the care leavers council tax exemption period for an additional 3 years
· Reduction of safer and inclusive communities fund growth - £80k.’
In sub paragraph (e) add at the end of the sentence ‘subject to the following amendments;
· CCS9: Reversal of 2.5% increase to bereavement services fees - £50k.’”
After debate, and in accordance with legal requirements, a named vote was taken on the above amendment, with the following result:
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For |
Against |
Abstained |
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Cllr Barnes |
Cllr Aspden |
Cllr Carr |
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Cllr Crawshaw |
Cllr Ayre |
Cllr Warters |
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Cllr Douglas |
Cllr Baker |
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Cllr Fitzpatrick |
Cllr Barker |
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Cllr Galvin |
Cllr Craghill |
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Cllr Heaton |
Cllr Cullwick |
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Cllr Kilbane |
Cllr Cuthbertson |
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Cllr Lomas |
Cllr D’Agorne |
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Cllr Melly |
Cllr Daubeney |
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Cllr Musson |
Cllr Doughty |
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Cllr Myers |
Cllr Fenton |
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Cllr Norman |
Cllr Fisher |
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Cllr Pavlovic |
Cllr Hollyer |
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Cllr Perrett |
Cllr Hook |
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Cllr K Taylor |
Cllr Hunter |
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Cllr Webb |
Cllr Mason |
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Cllr Wells |
Cllr Orrell |
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Cllr Looker (Lord Mayor) |
Cllr Pearson |
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Cllr Rowley |
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Cllr Runciman |
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Cllr Smalley |
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Cllr D Taylor |
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Vassie |
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Cllr Waller |
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Cllr Wann |
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Cllr Waudby |
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Cllr Widdowson |
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18 |
27 |
2 |
The second Labour amendment was therefore declared LOST.
After debate, and in accordance with legal requirements, a named vote was then taken on the original recommendations, with the following result:
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For |
Against |
Abstained |
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Cllr Aspden |
Cllr Barnes |
Cllr Warters |
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Cllr Ayre |
Cllr Crawshaw |
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Cllr Baker |
Cllr Doughty |
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Cllr Carr |
Cllr Douglas |
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Cllr Craghill |
Cllr Fitzpatrick |
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Cllr Cullwick |
Cllr Heaton |
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Cllr Cuthbertson |
Cllr Kilbane |
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Cllr D’Agorne |
Cllr Lomas |
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Cllr Daubeney |
Cllr Melly |
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Cllr Fenton |
Cllr Musson |
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Cllr Fisher |
Cllr Myers |
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Cllr Galvin |
Cllr Norman |
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Cllr Hollyer |
Cllr Pavlovic |
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Cllr Hook |
Cllr Perrett |
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Cllr Hunter |
Cllr Rowley |
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Cllr Mason |
Cllr K Taylor |
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Cllr Orrell |
Cllr Webb |
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Cllr Pearson |
Cllr Wells |
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Cllr Runciman |
Cllr Looker (Lord Mayor) |
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Cllr Smalley |
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Cllr D Taylor |
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Cllr Vassie |
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Cllr Waller |
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Cllr Wann |
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Cllr Waudby |
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Cllr Widdowson |
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27 |
19 |
1 |
The original recommendations were therefore declared CARRIED and it was
Resolved: That the Executive’s recommendations to Council be approved.
58. Council Tax Resolution 2020-21
Finally, and in light of the setting of the budget for 2020/21 under minute no. 58 above, Councillor Aspden moved, and Councillor D’Agorne seconded, the Council Tax resolution for 2020/21, as set out in the report and schedules at pages 43-53 of the Council agenda.
The required named vote was then taken on the Council Tax resolution, with the following result:
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For |
Against |
Abstained |
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Cllr Aspden |
Cllr Rowley |
Cllr Warters |
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Cllr Ayre |
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Cllr Baker |
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Cllr Barker |
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Cllr Barnes |
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Cllr Carr |
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Cllr Craghill |
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Cllr Crawshaw |
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Cllr Cullwick |
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Cllr Cuthbertson |
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Cllr D’Agorne |
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Cllr Daubeney |
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Cllr Doughty |
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Cllr Douglas |
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Cllr Fenton |
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Cllr Fisher |
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Cllr Fitzpatrick |
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Cllr Galvin |
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Cllr Heaton |
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Cllr Hollyer |
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Cllr Hook |
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Cllr Hunter |
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Cllr Kilbane |
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Cllr Lomas |
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Cllr Mason |
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Cllr Melly |
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Cllr Musson |
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Cllr Myers |
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Cllr Norman |
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Cllr Orrell |
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Cllr Pavlovic |
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Cllr Pearson |
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Cllr Perrett |
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Cllr Runciman |
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Cllr Smalley |
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Cllr D Taylor |
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Cllr K Taylor |
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Cllr Vassie |
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Cllr Waller |
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Cllr Wann |
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Cllr Waudby |
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Cllr Webb |
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Cllr Wells |
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Cllr Widdowson |
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Cllr Looker (Lord Mayor) |
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45 |
1 |
1 |
The motion was accordingly declared CARRIED, and it was
Resolved: (i) That it be noted that, on 10 December 2019, the Corporate Finance and Procurement Manager, under her delegated authority, calculated the council tax base for the year 2020/21:
a) for the whole Council area, as 67,813.1 [Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the Act)]; and
b) For those dwellings in those parts of its area to which a Parish precept relates, as set out in column 1 in Schedule A.
(ii) That the Council Tax requirement for the Council’s own purposes for 2020/21 (excluding Parish precepts) be calculated as £93,807,900.
(iii) That the following amounts be calculated for the year 2020/21 in accordance with Sections 31 to 36 of the Act:
a) £412,985,402 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.
b) £318,378,340 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.
c) £94,607,062 being the amount by which the aggregate at 14(a) above exceeds the aggregate at 14(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. [Item R in the formula in Section 31B of the Act].
d) £1,395.11 being the amount at 14(c) above [Item R], all divided by Item T, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).
e) £799,162 being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per the attached Schedule A).
f) £1,383.33 being the amount at 14(d) above less the result given by dividing the amount at 14(e) above by Item T (12(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.
(iv) That it be noted that the North Yorkshire Police, Fire & Crime Commissioner for the North Yorkshire Police Authority and the North Yorkshire Fire & Rescue Authority had issued precepts to the Council in accordance with Section 40 of the Act for each category of dwellings in the Council’s area, as indicated in the tables below.
(v) That the Council, in accordance with Sections 30 and 36 of the Act, hereby sets the aggregate amounts shown in the tables below, and at Schedule B for Parished areas, as the amounts of council tax for 2020/21 for each part of its area and for each of the categories of dwelling:
City of York Council
|
A |
B |
C |
D |
E |
F |
G |
H |
|
£ |
£ |
£ |
£ |
£ |
£ |
£ |
£ |
|
922.22 |
1,075.93 |
1,229.63 |
1,383.33 |
1,690.73 |
1,998.14 |
2,305.55 |
2,766.66 |
North Yorkshire Police Authority
|
A |
B |
C |
D |
E |
F |
G |
H |
|
£ |
£ |
£ |
£ |
£ |
£ |
£ |
£ |
|
177.18 |
206.71 |
236.24 |
265.77 |
324.83 |
383.89 |
442.95 |
531.54 |
North Yorkshire Fire and Rescue Authority
|
A |
B |
C |
D |
E |
F |
G |
H |
|
£ |
£ |
£ |
£ |
£ |
£ |
£ |
£ |
|
48.46 |
56.54 |
64.61 |
72.69 |
88.84 |
105.00 |
121.15 |
145.38 |
Aggregate of Council Tax Requirements (excluding Parished Areas)
|
A |
B |
C |
D |
E |
F |
G |
H |
|
£ |
£ |
£ |
£ |
£ |
£ |
£ |
£ |
|
1,147.86 |
1,339.18 |
1,530.48 |
1,721.79 |
2,104.40 |
2,487.03 |
2,869.65 |
3,443.58 |
(v) That it be determined that the Council’s basic amount of council tax for 2020/21 is not excessive in accordance with the principles approved under Section 52ZB of the Act. As the billing authority, the Council has not been notified by a major precepting authority that its relevant basic amount of council tax for 2020/21 is excessive and the billing authority is not required to hold a referendum in accordance with Section 52ZK of the Local Government Finance Act 1992.
Cllr Janet Looker
LORD MAYOR OF YORK
[The meeting started at 6.30 pm and concluded at 8.55 pm]